File Clerk

Posted May 16, 2023

Location: Philadelphia

BRIEF DESCRIPTION:

The File Clerk provides general administrative, office support, including but not limited to file clean up and organization and back-up reception relief. This position reports to the Administrative Manager.

ESSENTIAL FUNCTIONS:

• Filing and organizing physical documents, including pleadings, correspondence, and client files. This may involve creating new files and maintaining existing ones.
• Scanning and uploading documents into the firm’s electronic filing system. You will need to ensure that all documents are properly labeled and saved in the appropriate folders.
• Retrieving and delivering files upon request. You will need to be able to locate files quickly and accurately and provide them to attorneys and staff as needed.
• Performing regular audits of files to ensure accuracy and completeness. This may involve verifying that all necessary documents are present and up-to-date, and flagging any discrepancies.
• Assisting with document production and organization for legal proceedings. This may include organizing exhibits, assembling binders, and preparing documents for court filings.
• Providing general administrative support, such as answering phones, responding to emails, covering reception, and greeting clients.
• Provides additional support as requested by the Administrative Manager

OTHER FUNCTIONS:

• Understands the practice area(s) in which support is provided.

REQUIRED EXPERIENCE, LICENSES, CERTIFICATIONS, ABILITIES, OR KNOWLEDGE:

• Ability to communicate clearly, both orally and in writing.
• Ability to prioritize and organize multiple tasks.
• Attention to detail.
• Ability to operate effectively under pressure.
• Understanding of legal terminology.
• Problem solving ability.
• Ability to deal discreetly with confidential information.
• Keyboarding speed of at least 60 wpm with knowledge of and experience with Microsoft Office applications including MS Word and Outlook would be beneficial.
• Ability to travel to regional offices, as needed.

MINIMUM EDUCATIONAL REQUIREMENTS:

• High school diploma or equivalent.

WORKING CONDITIONS AND SAFETY HAZARDS:

• Occasional overtime work may be required throughout the year.

This job description does not list all the duties of the job. You may be asked by supervisors or managers to perform other instructions and duties. You will be evaluated in part based upon your performance of the tasks listed in this job description. Management has the right to revise this job description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.